Leads are coming in from your ads, your website, and your social media. But if nobody follows up fast, those leads go cold. We build an automated marketing and communication system powered by a marketing-focused CRM we provide so every lead is contacted, nurtured, and booked without you lifting a finger.
We provide a marketing-focused CRM designed specifically for martial arts schools. This is not membership management software. It is a lead and communication hub where every inquiry flows into one centralized dashboard. You see every lead, every conversation, and every stage of the enrollment pipeline in one place. No spreadsheets, no sticky notes, no leads slipping through the cracks.
Speed to lead is everything. The moment a new lead comes in, our system automatically sends a personalized text and email within seconds. If they do not respond, a pre-built follow-up sequence continues reaching out over the following days with carefully timed messages designed to book a trial class. You never have to manually chase a lead again.
Leads can book a trial class directly through your automated system using an integrated booking calendar. Once booked, the system sends confirmation messages and automated reminders via text and email to reduce no-shows. If someone misses their appointment, a re-engagement sequence kicks in automatically to reschedule them.
Stay top of mind with your leads and existing students through targeted email and SMS campaigns. Announce new programs, promote seasonal offers, send holiday greetings, or re-engage cold leads with a few clicks. All messaging is sent through the CRM so you can track open rates, responses, and conversions in one place.
See exactly where every lead stands in your enrollment process. Our CRM pipeline gives you a visual overview of new leads, contacted prospects, booked trials, completed trials, and enrolled students. You and your staff always know who needs attention, who is ready to close, and where the bottlenecks are in your sales process.
After a successful trial or enrollment, the system automatically sends review requests to help you build your Google review count. More positive reviews improve your local search rankings and build trust with prospective students researching martial arts schools in your area. All review responses are managed from inside the same CRM dashboard.
We gather everything we need about your school: your programs, class schedule, pricing, location details, and the way you want to communicate with leads. We use this information to customize every automated message, build your booking calendars with the right availability, and make sure every touchpoint feels like it is coming from your school, not a generic template.
We set up your marketing CRM from scratch with custom pipelines, lead stages, and contact fields tailored to your school. We connect it to your lead sources: website forms, ad platforms, and booking calendar. Every lead automatically lands in the right pipeline, tagged and ready for follow-up. No manual data entry required.
We build every automated workflow: instant lead response sequences, appointment reminders, no-show follow-ups, post-trial nurture campaigns, and review request automations. Because we work with so many martial arts schools, we have split tested every message and fine-tuned the perfect follow-up sequences. Every text and email uses messaging that is proven to convert martial arts leads, carefully timed to maximize response rates without overwhelming your prospects.
Before anything goes live, we run every automation through end-to-end testing. We submit test leads, verify messages are delivered correctly, confirm booking links work, and ensure every workflow triggers at the right time. Once everything is confirmed, we launch the system and your school starts receiving automated follow-up on every lead from day one.
Automation is not a set-it-and-forget-it tool. We continuously monitor performance, refine messaging, adjust timing, and add new workflows as your school grows. Need a new campaign for a summer enrollment push or a re-engagement sequence for inactive leads? We build it. Your automation system evolves alongside your school.
Book a discovery call to see how our automation and CRM system can save your school hours every week and convert more leads into enrolled students. No sales pitch. Just a clear look at what we can automate for you.
Most automation tools are disconnected from the rest of your marketing. Ours is not. Every workflow, sequence, and CRM feature is integrated directly into the same system that runs your ads, your website, and your lead follow-up.
Your CRM is not a standalone tool bolted onto your marketing. It is the central hub that connects your website, Google Ads, Meta Ads, and lead follow-up into one seamless system. Leads flow in from every channel and are automatically nurtured, tracked, and moved through your pipeline without any manual handoff.
We do not hand you a blank CRM and wish you luck. Every pipeline, automation, and message template is pre-built specifically for martial arts school enrollment. Trial booking flows, intro class follow-ups, membership nurture sequences, it is all configured and ready to go from day one because we know exactly how this industry works.
You do not need to learn complicated software or spend hours configuring workflows. We set up, manage, and optimize the entire system on your behalf. Your team gets a clean, simple dashboard to view leads and conversations. We handle all the technical work behind the scenes so you can focus on running your school and teaching your students.
Manual follow-up, appointment reminders, review requests, and lead tracking eat up hours of your team's time every week. Automation handles all of it instantly and consistently, 24 hours a day, 7 days a week. Your staff spends less time on admin work and more time on the interactions that actually close enrollments and retain students.
No. Automation handles the repetitive tasks like initial follow-up messages, appointment reminders, and review requests. When a lead asks a question specific to your school that the automations cannot answer, your staff takes over the conversation. It frees your team to focus on the interactions that actually matter while the system handles the repetitive work behind the scenes.
Every lead from your Google Ads, Meta Ads, SEO, and website flows directly into the CRM where automated sequences take over instantly. The entire ecosystem is connected so no lead is lost and every prospect receives timely, personalized follow-up without any manual effort from you or your team. It is one system, not five disconnected tools.
Not at all. We set up, configure, and manage the entire system for you. You and your staff get a simple dashboard to view leads, conversations, and appointments. If you can use a smartphone, you can use our CRM. We handle all the technical setup, automations, and integrations on the backend so you never have to touch the complicated stuff.
Yes. The CRM includes built-in email and SMS tools. You can send manual messages to individual leads, run broadcast campaigns to your entire database, or let automated sequences handle communication for you. All conversations are tracked in one unified inbox so nothing gets lost across channels.
We can have your marketing CRM, automations, and integrations fully built and operational within 5 business days of onboarding. The system starts working immediately so you see the benefits right away. As your school grows and your needs evolve, we continue building out new workflows and campaigns on an ongoing basis.